Accounts Payable Coordinator

Company: Solugenix Corp
Location: Newport Beach
Posted on: February 5, 2025

Job Description:

Accounts Payable Coordinator

If you think you are the right match for the following opportunity, apply after reading the complete description.
Newport Beach, CA (Onsite)
4-Month Contract
Job ID 25-09421

Solugenix is looking for an Accounts Payable Coordinator. This is a 4-month contract opportunity in Newport Beach, CA (Onsite).

The Accounts Payable Coordinator is responsible for the timely processing and payments of invoices. The objective of the position is to assist the Accounts Payable Manager and other departmental personnel in ensuring that the payables and related expenses are processed and recorded in a complete, accurate and timely manner.

Qualifications:

High school diploma (some college courses and/or a college degree are a plus).
A minimum of two to three years of full cycle Accounts Payable experience.

Skills:

Must be able to able to effectively communicate various issues within the Corporate Accounting department and others throughout the Company.
Must be a solid team player with all other members of Corporate Accounting and the Company.
Accurately handle numerical computations and transactions.
Proficiency in Excel and Microsoft Outlook. Experience with AvidXchange and MRI is a plus.

Responsibilities:

Processes 100 - 120 invoices per week, plus 20 - 30 Expense reimbursements per week.
Accurately enter and code invoices in AvidXchange and route them to the appropriate approval workflow.
Coordinate the weekly check run. Obtain final approvals from the Controller and, if necessary, EVP of Accounting, and CEO. Prepare the check run cover page highlighting payments to be made by AvidPay, live check, electronic debit, and/or wire transfer. Work with the Senior Accountant in the processing of payments. Route live checks and invoices to the Controller and others for signatures. Mail checks with remittances to vendors.
Prepare monthly invoices and document support billing of the REITS, Funds, and other company receivables.
Reconcile payable accounts to statements and communicate with vendors on any discrepancies.
Carefully monitors vendor accounts and billings to ensure proper credit for inappropriate charges.
Process invoices promptly to avoid paying late charges. Work directly with vendors to request waivers of any late charges.
Opens mail and dates stamps invoices received in the office. Scan and process in AvidXchange thereafter.
Maintains organized accounts payable files.
Maintains proper W-9 records, including TIN matching, for appropriate vendors. Contact vendors to review billing and credit issues.
Prepares 1099s for mailing to IRS and 1099 recipients.
Prepares registered mail and return receipts for all tax payments and tax return filings.
Prepares special projects as requested by the Corporate Controller or EVP of Accounting. Make recommendations when appropriate.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear. Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; occasionally light lifting (up to 20 lbs.); exposed to typical office environment conditions. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions, and the ability to adjust focus.

Mental Effort:
Ability to work independently and prioritize duties to ensure timely completion of job duties. Requires active listening, critical thinking making decisions, and time management and training skills, as well as administration and management skills. Ability to interact in a courteous and professional manner at all times.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $25/hour to $28/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client
Client is a premier real estate asset manager company.

About Solugenix
Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance-providing clients with reliability and a strong competitive edge.
Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business-it means having a dedicated our financial client focused on your success in today's fast-evolving digital world.

Keywords: Solugenix Corp, Corona , Accounts Payable Coordinator, Other , Newport Beach, California